Two of the trickiest
things to design is a professional proposal and a professional
invoice. An invoice is something that should be used
in every business but usually in start ups or one man
companies it is something that is overlooked. It will
not only allow for you and your client to keep a record
of transaction of payment. It will help your company
look more professional, help you keep better records
and also know who needs to pay as well as who is late
with payment.
Setting up an invoice isn't that tricky. It can be very
complex in nature or very simple, just remember it is
there to keep a record. The goal is to make it as professional
as possible. Simple invoices can contain a few details,
while more complex ones can be designed to hold more
information but can become confusing if not setup properly.
Also creating and having a pre-made invoice template
will save you alot of time. If you wanted to you could
print out multiple copies, stack them in a clean area
and when it is time to bill a client enter in their
information by hand(writing with a pen) and mail it
off to them.
So you may be wondering what an invoice should have
on it? Well that is simple. No matter how simple or
complex an invoice may be they all usually have the
same relative information on them. This is because no
matter what business you run there are just some things
that stay constant in the business world. So when setting
up your invoice there are some things you may want to
keep in mind:
-Keep it simple in design
-Keep it clear
-Make it professional
-Keep it clear(Did I repeat myself here?hmmmm. Guess
so. I just wanted you to get the point. keep it clear
so it is easy to ready)
Your invoice should be set up in three sections.
Section 1: Your Header:
Section 2: Your Body:
Section 3: Your footer.
Not these three sections will contain all the information
you will need. Let me break them down for you.
The Header:
This should contain your company name, your url and
contact information:
Company Name Here.
http://www.companynamehere.com/
Info@CompanyNameHere.com : 555-555-5555
The Body:
This should contain more details for the invoice as
to do with payment and due dates. Such as:
Invoice Date: 09/16/05
Project Name: Name Here.
Invoice Name: Name Here.
Payment Portion: Final Payment
Total Amount of Project: $1000
Amount that has been Paid: $500
Amount still owed: $500
Invoice Amount(%): $500(50%)
Payment Options: Credit Card, Paypal, Money Order.
To make payments via credit card or paypal log on to
www.youpaymentaddress.com/adad?php0902?/
To make payments via money order please send to the
address below:
Address here.
Due Date: 09/23/05
The Footer:
Should just contain your information and a thank you:
Company Name : Address : Contact Information : Url :
That you for doing business with Company Name
Hope this helps. Good luck with your future projects!
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2005 Logo2D.com
Anthony Jewell
has over 6 Years experience in the Web & Graphics
World. You can visit my business at http://www.logo2d.com/ |
